Date de fin : 18 juin 2026

job requisition id

JR00003677

L'International Rescue Committee (IRC) intervient dans les crises humanitaires les plus graves à travers le monde, aidant à rétablir la santé, la sécurité, l'éducation, le bien-être économique et l'autonomie des populations dévastées par les conflits et les catastrophes. Fondé en 1933 à l'appel d'Albert Einstein, l'IRC est l'une des plus grandes organisations non gouvernementales humanitaires internationales (ONGI) au monde. Il est présent dans plus de 40 pays et 29 villes américaines, où il aide les populations à survivre, à reprendre le contrôle de leur avenir et à renforcer leurs communautés. Véritable force au service de l'humanité, les employés de l'IRC ont un impact durable en rétablissant la sécurité, la dignité et l'espoir pour des millions de personnes. Si vous êtes un acteur du changement passionné et axé sur les solutions, rejoignez-nous pour avoir un impact positif sur la vie de millions de personnes dans le monde entier et leur offrir un avenir meilleur.

Job Overview:

The Admin & Logistics Assistant provides essential day-to-day support to the Admin and Logistics department and the wider team. The role is responsible for the efficient execution of administrative and logistical tasks, ensuring the smooth operation of the office and project activities in line with IRC policies and procedures.

Major Responsibilities:

1. Administrative Support

Serve as the first point of contact for visitors and incoming calls, providing a professional and welcoming presence.
Manage the office calendar and schedule appointments and meetings as requested.
Assist in maintaining an up-to-date filing system for all administrative and logistical documents, both physical and electronic.
Prepare and distribute correspondence, memos, letters, and forms.
Ensure the office is well stocked with necessary supplies and stationery and assist with their distribution and tracking.
Supervise cleaning and maintenance staff and report any issues or repair needs to the supervisor.
Assist in the management of office assets, including labeling and tracking items.
Support the organization and coordination of workshops, meetings, and events.

2. Logistics Support

Assist in organizing transportation and accommodation for staff travel and project activities.
Help with the management of the office fleet, including tracking vehicle logbooks, fuel consumption, and scheduling routine maintenance.
Support the supervisor in managing inventory and stock in the office and warehouse, ensuring proper documentation of all movements.
Assist with the receipt and distribution of goods, ensuring that all items are properly documented and in good condition.

3. Financial and Documentation Support

Assist in the preparation of payment requests for administrative and logistical expenses, ensuring all supporting documents are attached.
Handle petty cash transactions and assist with the reconciliation and documentation of expenditures.
Maintain a record of all logistical and administrative contracts, leases, and agreements.

4. Safety and Security

Assist in ensuring the office environment is safe and secure by reporting any security or safety concerns.
Ensure that all staff and visitors adhere to basic office security and safety protocols.

Job Requirements:

Education (Knowledge)

Diploma or bachelor’s degree in business administration, Logistics, or a related field.
2- 3 years of experience in an administrative or logistical support role, preferably with an NGO.
Basic knowledge of procurement and logistics procedures.
Proficiency in Microsoft Office Suite (Word, Excel).
Strong organizational skills and the ability to multitask effectively.
Excellent communication and interpersonal skills.
High level of attention to detail and accuracy.
Proactive, with a positive and solution-oriented attitude.
Ability to work effectively in a team environment.
Fluency in English, French.

Skills and Abilities:

Strong sense of personal integrity.
Attention to detail.
Ability to multi-task.
Team spirit and problem-solving abilities.
Capable of working under pressure.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.

Normes de conduite professionnelle : L'IRC et ses employés doivent respecter les valeurs et principes énoncés dans l'IRC Way, notre code de conduite. Ces valeurs sont l'intégrité, le service, la responsabilité et l'égalité.